E-CINS in Northants is currently governed by a Strategic Meeting but to facilitate with the operation of E-CINS across county a User Group was introduced with the following aims:
- Ensure E-CINS is used as the primary ASB case management system across the partnership as per ASB Countywide Strategy.
- Increase the use of E-CINS within organisations already signed up.
- Increase the number of relevant and appropriate organisations using the system.
- Maximise use of resources by encouraging tasking across the system and use of notifications.
- Develop a clear and agreed criteria for all partners using E-CINS, to ensure consistency in creating and managing information/cases.
- Establish possible IT solutions and/or best practice from other organisations to prevent double keying being a blocker to use the system.
- Agree a naming convention and monitor for compliance.
- Clarify and communicate a clear process around consent to share information.
- Ensure risk assessment matrix is completed for all ASB victim & perpetrator profiles (as per 1.5 & 2.5 of the ASB strategic action plan).
- Ensure that all SPOCs are accountable for maintaining their team’s access and use.
- Prepare a refresher training package that covers use of notifications, tasking, risk assessments, SPOC/ lead agencies, consent etc.
- Ensure all agencies are aware of the need for a change in the consent status when there is a transfer of ownership of profiles.
- Research national practice for creating profiles on E-CINS for the use of Restorative Justice.
- Develop a communications plan to enable regular updates and information about E-CINS.
- Develop and communicate the approach for ensuring E-CINS is overseen, managed, monitored and regulated.
- Develop a train the trainer process for future E-CINS use.